Floral design is the statement of all rd design and production. The standards below are mandatory to ensure all timeless designs are cohesive and on brand to all ideas and aesthetics RELEVANT to the subscriber’s requests.

THE Floral Designer STANDARD FOR EVERY EVENT DESIGN must be an approved partner of ROCKDIMENSION.

• Floral Designer must have an established business with an eligible event portfolio website with an average rating of 4.5 reviews on Yelp or Google. 

• Floral Designer must be an approved partner or agent of ROCKDIMENSION. 

• Floral Designer must provide a set-up and break-down team, if necessary to the event.

• Floral Designer must be collaborative to all event designs pitched by producer and must provide recommendations or solutions to RD inquiries.

• Floral Designer is highly recommended to provide all candling vessels and candles requested by producers. 

AMBIANCE CANDLES ETIQUETTE:

All candle decor and candles for ambiance creation will be provided by, ROCK X. Although Team ROCKDIMENSION will order on behalf of members.

Some of the candles, but not limited are:

• Taper Candles

• Floating Candles

• Votive Candles

• Pillar Candles

• Tea Light Candles 

Consultants will advise the quantity and quality of all rentals and candle purchases revolving around members’ overall event design.

Specialty linens are a statement design element in any ROCKDIMENSION Production. fabrics, patterns, and colors are hand chosen by event producers to provide timeless options to our subscribers.

• Specialty Linen company must be an approved partner of ROCKDIMENSION.

• It is recommended event producers to avoid renting from “event rental” parties for specialty linens, unless they are the classic/basic designs. 

• Speciality Linen Vendor must provide all delivery and return instructions to ensure all linens are returned securely. 

• Linen Design Standard: Do not use or pitch “chair sashes” or “chair covers” unless approved by Event Director.

• Linen Design Standard: If budget permits, producers may recommend speciality linens for all tables, reception, napkins and seat covers (if applicable). 

SPECIALTY LINEN SIZE CHART

Tabletop designs are a timeless element to any ROCKDIMENSION event. all details are carefully handcrafted to provide subscribers with quality options according to THEIR design needs and aesthetics.

• The investment of Tabletop details may be optional depending on the event type and formality.

• For casual events, it is highly motivated to find high-quality disposable plates/flatware that best matches the palette of the event design. 

• Tabletop Rentals may be ordered from Event Rental companies or tabletop specialty companies such as Casa de Perrin.

• Charger Plate Rentals are recommended via event design standards for formal events and reception seating.

• Custom Glassware & Flatware are highly recommended for formal events that have a healthy budget and/or if requested specifically by the subscriber. 

• Custom Plates & Dinnerware are recommended for formal events that have a healthy budget and/or if requested specifically by the subscriber. 

• Standard Plates & Dinnerware may also be provided by catering companies for budget-friendly events. 
  
  

  Tabletop Rentals include, but are not limited to: 

• Charger Plates (Decorative Plate)

• Dinner Plates

• Appetizer Plate

• Salad Plate

• Dinner Plate

• Cake/Dessert Plate

• Butter Plate

• Glassware Details: 

• White Wine Glass 

• Red Wine Glass

• Champagne Glass

• Water Goblet

• Dinnerware Details:

• Dinner Fork

• Salad Fork

• Dinner Knife

• Salad Knife

• Dinner Spoon (if necessary)

• Cake Fork

CHARGER PLATE PALETTE

Charger: A charger (sometimes called a service plate) is grander than a typical dinner plate, and is almost-always used as a decorative in tablescape designs. Guests do not eat off of a charger —instead other dinner plates are set on top of it.

The specific etiquettes below are designed when using charger plates at any ROCKDIMENSION event, experience, fine dining restaurant, or dinner party:

• Charger plates must be dressed and ready when guests arrive.

• Charger plates must fit to table size and number of guests per table.

• Chargers are always removed from the table after all guests are finished eating the main entrée. Chargers should then be taken away with the dinner plate still on top, as this clears the table and leaves it ready for dessert to be served. Chargers are never used when serving dessert.

• Chargers can be removed once all guests are seated, or they may remain on the table throughout the entire length of the meal.

• Place charger plates one inch away from the bottom edge of the table to create perfect alignment.

• Never serve food directly on top of a charger plate, unless it is coated in a food-safe material.

• Photographs of tablescape must be taken with charger plates placed and decorate, with no dinner plates present (unless dinner plates are specialty) 

EVENT RENTAL DESIGN ETIQUETTE

Event rentals are a quintessential aspect OF ensuring that tabels, chairs, and lounge furniture are CONDUCIVE to an events design. These rentals are crucial to a production as the “live” space is the realm in which subscribers AND their guests will spend the duration of the events.

• Event Rental must have an established business with an eligible event portfolio website with an average rating of 4.5 reviews on Yelp or Google. 

• Event Rental companies must include the FULL service to set-up all delivery of rentals. Producers must ensure the service includes set-up only, and not “drop-off”. 

• Producers must ensure that Event Rental Companies include “break-down” and “load-out” of rentals in their services.  

• Designer Chairs Standard: Producers are highly encouraged to pitch “Design Chairs” for all event types and formalities. 

• Designer Tables Standard: Producers are not always requested to rent speciality tables, however, if the event budget permits - it is recommended to design with designer tables such as: wooden, mirror, acrylic or king tables with speciality linens. 

• Decorative Dance Floor: Producers are not required to recommend dance-floors unless requested by the subscriber. The standard for dance-floors is to ensure all flooring is “seamless” design. 

• Lounge Furniture Set: Producers are not required to recommend lounge furniture unless requested by the subscriber. However, if budget permits, it is recommended to design with unique lounge sets provided by the Speciality Event Rental company.  

• Draping & Ceiling Decor: Producers are not required to recommend draping or ceiling treatment unless requested by the subscriber.

EVENT LIGHTING DESIGN ETIQUETTE

Event lighting is a mandatory statement element for all rockdimension events. Lighting sets the mood and energy of a room as well as PROVIDES ILLUMINATION for the space. it is crucial to craft timeless LIGHTING elements for SUBSCRIBERS to choose from to fit their aesthetic.

Event Lighting companies must be approved partner of ROCKDIMENSION.

• Event lighting must be provided by ROCK ‘X’ by ROCKDIMENSION unless unavailable for the event. 

• Event Lighting is not mandatory for day-time events, but is highly mandatory for evening events. 

• The event lighting types ROCK ‘X’ provides, but are not limited to: 

• Uplights (Color Washing) - minimum of 24 uplights for ambiance is required for a standard event. 

• A minimum of (1) gobo lighting must be pitched to the client for design enhancement. 

• Outdoor Ceiling Lighting (twinkle, cafe lights or chandeliers) are recommended for standard events if logistically necessary for the design. 

• Wash Lighting for outdoor pathways is recommended for evening and outdoor events (logistical purpose). 

• Spotlights are an optional investment to enhance focal point areas. 

THE NAPKIN DESIGN

At ROCKDIMENSION, there are quite classy and traditional ways to display a napkin for a JC dinner party or event. There are also many styles we, designers, must tailor to when displaying a napkin. Below are a number of our recommended ways to fold and display napkins…

• The Pocket Fold [with menu]

• The Kennedy White House

• The Scroll [with menu propped] 

• Simple Fold

• Square Fold

• The Glass Bow

• The Bow & Ring [with napkin ring in middle]

• Loose Fan [with tie] 

THE DAY-OF SETUP ETIQUETTE

MAIN STAGE SETUP

• Always make sure there is a minimum of 4’ width space for the aisle (if any)

• If using decor on the sides of aisle, extend the width to 5’ wide

• Always make sure all chairs are perfectly aligned from side-to-side, and front-to-back.  

• Always make sure the ‘arch’ is centered to the aisle & chairs

• Always make sure a producer sets the expectation of aisle, chair and floral set-up to designers

• Always make sure stationery details and signs are placed in designated areas

• Always make sure there is a water station and decor in Ceremony Space.

THE HOUR DESIGN SETUP 

• Always make sure to set all necessary candle decor in cocktail space

• Always polish any frames for necessary signs 

• Always make sure to place all personal items necessary to cocktail space in designated stations.

• Always make sure to decorate cocktail space spaces and restrooms

• Always make sure to place all activities, games and experiences in designated areas

• Always make sure to provide bar space with custom napkins and/or stirs. 

THE RECEPTION SETUP

CHARGER & DINNER PLATE

• Always place charger plate exactly 1” away from the tip of the table

• Always make sure all tabletop details (including charger plates, dinner plates, glasses, stationery are centered to the chair placement

• Always make sure there is a minimum of 5-7” space from each table setting

• Always make sure the 12 and 6 o’clock table setting are perfectly facing each other

• Always make sure photographer takes ‘detail’ shot WITHOUT dinner plates, butter plates and bread baskets on table

SPECIALTY LINENS

• Always make sure to double check all specialty linen quality for no stains/defaults before setting on table

• Always make sure the seam of the linen is perfectly in the center

• Always make sure (if using pattern linens) that all patterns are direct and cohesive throughout the reception space

• Always make sure the linen seam ‘direction’ is cohesive with all reception tables. For example., if the linen seam is going North/South of the room, ensure all other reception tables are cohesive to the vision

• Always make sure specialty linens are tucked properly under the tables

• Always make sure you design the specialty napkins, and train event staff (catering or Team JC) to duplicate

• Always make sure to order [2] extra reception table linens, just in case, we find a default

VOTIVES

• Always make sure to place the ‘quantity’ of each votive onto every table/station before decorating

• Always make sure all foundations are set before decorating with votives. For example., make sure linens are finalized, mirror platforms are set, and floral pieces are placed in the center 

• Always ‘couple’ [2-3] votives when setting up for decor. Ensure the votives are placed organically

• Do NOT disperse [1] votive in every corner of the table decor

• Do NOT light candles until minimum 30-45 minutes before event spaces go ‘live.’ Please check the lifespan of the candles before lighting and using for decor

• Do NOT place votives near greenery, foliage or too close to guest plate settings 

• Leave a maximum of 5” from guest table settings & floral pieces

FLATWARE

• Always make sure all flatware is exactly [1”] away from the tip of the table

• Always make sure all flatware is perfectly centered and aligned to the center of guest seat

• Always make sure all flatware is mirroring the space of Charger plate

• Always check all setting (charger plate, dinner plates, flatware, glassware setting) is centered to the placement of chair

STATIONERY

• Always make sure to wear black latex gloves when setting up any stationery decor 

• Always make sure ceremony PROGRAMS are placed perfectly in the center of every specialty chair (unless requested otherwise) 

• Always make sure to place Greeting Sign in the direction guests will be arriving to ceremony space

• Always make sure to repurpose the Greeting Sign into cocktail space

• Always make sure PLACE CARDS are set-up in alphabetical order by LAST NAME

• Always make sure all PLACE CARDS are placed in exact placement requested by designer, and is cohesive throughout each place setting and table

• Always place meal indicator flower next to Place Cards

• Always make sure ESCORT CARDS are in a perfect row and spaced evenly in between one another

• Always make sure to place TABLE NUMBERS in the direction guests will be arriving to dinner space

• Always make sure to rearrange ESCORT CARDS (leftovers) after all guests are seated during reception. For example., make sure escort cards are rearranged on the table, neatly for late-night stragglers.

• Always make sure Bride & Groom stationery/escort cards are placed on their Sweetheart table.

UPLIGHTS & AMBIANCE

• Always make sure to review uplight color before going ‘live.’ 

• Always make sure to soften the color on uplight

• Do NOT take color at face value - make sure to create your own color depending on design vision.

• Always make sure there are lights stations that deserve attention

• Always make sure there is a Spot Light per every reception table, station, cake and sweetheart table.

• Always make sure there are uplights in designated spaces requested during design meeting

• Always make sure there is a lighting attendant on site

• Always make sure uplights, chandeliers are changeable with a switch

• Do not climb or use any tools provided by a third-party designer. 

• Do not utilize any items owned by the venue to “prop up” or affix event rentals, floral, or other ROCKDIMENSION design elements around the venue space.     

• Do not drag event rental, floral, or other ROCKDIMENSION design elements around the venue. Please ask for assistance to lift and move items. 

• Do not bring or permit any unauthorized persons to an event site unless insured and assigned for a position. Please ensure all set up/breakdown crew are a part of your design team. 

• Do not cut cake or set-up dessert under any circumstances, as producers at ROCKDIMENSION are not liable for this responsibility. 

• Do not set-up any food-related or drinks at an event during the day of production.

• Do not use venue’s personal items for decorations or for logistical purposes. Any damage incurred will be an expense that must be reimbursed by the producer, directly. 

• Do not forget to count all ROCK ‘X’ Rental items, tools and quantities post-breakdown. Ensure all items are packed and quantities are accounted for. 

• Do not light candles until (15-20) minutes before event ‘live’ time. Lighting the candles before this amount of time will risk the candles going out during production.

• Do not have ANY wire loose at events. Ensure all wires are taped down and wired properly to prevent injuries. 

• Do not turn on Uplights (Color Washing Lighting) until 30-minutes before event ‘live’ time. Turning on the uplights anytime sooner will risk the lights losing or wasting battery during the event. 

In advance, the collective at ROCKDIMENSION thanks you for taking your time to review and independently self-guide yourself through all company policies above. To put you through the true karmic test, please take the quiz below: